by on Teruko Weinberg, Inc., job recruitment agency, is looking to fill the following Japanese Bilingual Office Assistant for its client in NJ – New Jersey:
Title: Office Assistant
Type: Direct-Hire
FLSA: Non-Exempt
Location: NJ – New Jersey
Work Style: In-person
Hours: Monday – Friday 8:30 AM – 5:30 PM
Pay Range: $45,000/year + Bonus + Mileage
Benefit: Medical / Dental / Vision /401k
Job Description:
• Responsible for answering a phone and transferring them to proper staff.
• Organize conference room and seminar room before customer visits/tests/seminars.
• Prepare coffee, order lunch at the time of customer visits/tests, and clear up and basic cleaning after customer visits/tests.
• Create the machine quote, maintenance quote, and service quote as needed upon sales person’s request.
• Issue service invoices.
• Perform data entry and updates in salesforce.
• Check, file, and send the NJ employee’s trip requisition, expense, report, payment request, absent request to CA office.
• Arrange shipping of machine and parts.
• Order office supplies before shortage to CA office, including purchasing items in person when necessary.
• Contact contractors for maintain building equipment.
• Handle petty cash and communicate with Accounting Dept.
• Travel arrangement for NJ employee’s request.
• File the plant category’s email correspondences
• Order and arrange the exhibition items.
• Arrange shipping the machine and goods to show site.
• Attend exhibitions when needed
• Support customers collaborating with Maintenance Department and Technical Department.
• Organize employee’s farewell, meeting lunch and Christmas party
Job Requirements:
• Associate degree (AA) or Bachelor’s degree (B.A.) from two to four years college or university; or equivalent combination of education and experience is preferred but not required.
• Bilingual ： Japanese bilingual is preferred.
• Experience in customer service is preferred but not required.
• Experience using Constant Contact, Mail Chimp or other Mass Email Software is preferred but not required.
• Experience using CANVA and Salesforce is preferred but not required.
