by on Teruko Weinberg, Inc., job recruitment agency, is looking to fill the following Japanese Bilingual Administrative Assistant for its client in CA – Los Angeles:
Title: Administrative Assistant – FJ/E – (Part Time)
Type: Direct Hire – Part Time
FLSA: Non-Exempt
Location: CA – Los Angeles
Work Style: Hybrid
Hours: Up to 20 hours per week
Pay Range: Exactly $25/hr.
Benefit: $125 parking provision
Job Description:
- Provide day-to-day administrative and office support for U.S. operations
- Organize, maintain, and prepare documents, summaries, and internal records
- Prepare presentation materials, internal reference documents, and simple reports for internal stakeholders and the Japan headquarters
- Coordinate communications with internal teams, vendors, and external parties as needed
- Review, consolidate, and organize employee expense reimbursement submissions
- Prepare internal approval and authorization documents in accordance with company policies
- Support submission and tracking of approval requests
- (Estimated workload: approximately 30–40 hours per month)
- Routine Payment and Vendor Support
- Prepare internal approval documents related to routine and recurring expenses
- Assist with payment schedule tracking and administrative follow-up
- Coordinate basic communication and scheduling with external vendors as needed
- (Estimated workload: approximately 10 hours per month)
- Organize and maintain payment- and contract-related documents and files
- Support administrative communication and coordination with the Japan-based parent company
- Assist with general administration and back-office support for the U.S. subsidiary as needed
- Real Estate–Related Support
- Assist with preliminary research and data organization related to new and existing real estate investments
- Collect and organize basic market information and reference materials under instruction
- Support preparation of internal materials for review (no independent analysis or decision-making responsibility)
Job Requirements:
- Authorized to work in the United States without visa sponsorship
- Basic Excel and general office software skills
- Reliable, flexible, and comfortable working independently in a part-time role
- Full business proficiency in Japanese language (Read/Write/Speak/Listen)
- Administrative or office support experience is a plus, but not required
- Experience in real estate or a related industry (not required)
- Experience working with Japanese or multinational companies
