by on Teruko Weinberg, Inc., job recruitment agency, is looking to fill the following Japanese Bilingual Purchasing Assistant #11871 for its client in CA – South Bay:
Title: Japanese Bilingual Purchasing Assistant
Type: Direct
FLSA: Non-Exempt
Location: CA – South Bay
Work Style: Fully in-person
Hours: 9:00 AM – 6:00 PM x2 per week, 8:00 AM – 5:00 PM x3 (Friday is always 8am – 5pm, other times shift depending on needs)
Pay Range: $20-25/hr.
Benefits: Medical / Dental / Vision / AD&D / Voluntary life / 401k (after 1 year) / sick / accrued PTO
Travel: Occasionally Upon Request
Job Description:
The position of Purchasing Assistant is responsible for supporting our Purchasing Department with administrative tasks. The individual will be responsible for tracking material and/or product orders to ensure timely delivery, evaluating supplier performance, maintaining sufficient inventory levels on assigned materials, researching materials for assigned projects, assisting with production planning.
Internal Purchasing Assistance:
- Obtain quotes from forwarders on air shipments, process, and coordinate order.
- Follow up on air shipments with forwarders, and alert appropriate teams on status until delivered.
- Receives invoice from forwarders on air freight to confirm fees for accuracy.
- Receive product into system and forward invoice to the accounting department for payment.
- Calculates carrier shipping costs as necessary and quote sales teams.
- Creates proper documentation for shipments to Canada, Australia and other countries as required.
- Obtains items, prices, and freight costs of incoming shipment to verify information against bill of lading, invoices, orders, or other records and submits invoice.
- Obtain quotes from HQ in Japan on labels and packaging materials.
- Maintain sufficient inventory of labels and packaging materials in Japan, by coordinating ordering volume with the team and processing orders to Japan.
- Other projects and duties as assigned.
Domestic Purchasing Assistance:
- Coordinates and communicates with co-packers, vendors, and logistics department to ensure timely deliveries.
- Ensures ordered products are delivered on schedule and meets the quality standards of the company; generate reports on shortages, delays, errors, and/or damages to the team.
- Receives invoice from co-packers and vendors to confirm price and quantity for accuracy.
- Receive products into system.
- Forward invoice to the accounting department for payment.
- Confirm material inventory status with co-packers after each order is complete; and update the team on production loss percentages and remaining inventory.
- Maintain sufficient inventory of assigned materials (flavors, ingredients, and miscellaneous components).
- Works with Management to evaluate co-packer performances and prepare performance evaluation form.
- Order and/or print product pouch, inner case, and shipping labels.
- Maintains sufficient inventory of labels and packaging materials in the US, by coordinating ordering volume with the team and processing orders to vendors.
- Ensures data is entered with a high level of accuracy while creating and verifying purchase information including proper product cost, and shipping instructions, etc.
- Other projects and duties as assigned.
Purchasing Administrative Assistance:
- Assist with researching materials (materials, ingredients, flavors) needed; requests samples and follows up as needed.
- Maintains supplier and pricing lists on the server.
- Coordinates product change notification as needed.
- Prepares necessary forms (requisitions, purchase orders, etc.) as requested.
- Completes inventory adjustments as requested by Purchasing Team, sales and/or warehouse staff.
- Seeks constant improvement and more efficient ways/means in work processes.
Job Other and Requirements:
- Bilingual (read, write, speak) Japanese/English preferred
- Performs special projects and other miscellaneous duties as assigned by Supervisor to support organizational growth.
- Maintains high ethical standards in the workplace.
- Reports all irregular issues and problems to Supervisor for solutions.
- Maintains good communication with Management, Supervisor, office staff members, and outside contacts.
- Complies with all company policies and procedures
- Bachelor’s Degree (B.A.) from four year college or university or equivalent combination of education and experience.
- Minimum 1 year in office support environment, preferably in purchasing department.
- Experience in food and/ or beverage ingredient, value added ingredient or nutraceutical ingredient is a plus.
- Proficiency in Microsoft Office
- Valid California Drivers License
