by on Teruko Weinberg, Inc., job recruitment agency, is looking to fill the following AP/ AR Specialist #11785 for its client in CA – Gateway Cities:
Title: AP/AR Specialist
Type: Direct-Hire
FLSA: Non-Exempt
Location: Commerce, CA
Work Style: In-person
Hours: Monday – Friday 8:30 AM – 5 PM
Pay Range: $24 – $30/hr.
Benefit: Med/Dent/Vision; 401K, Lif Ins, AD&D, EAP, PTO
Job Description:
- Review, code, and process high-volume vendor invoices (600 to 700 per month) with high accuracy and efficiency within D365.
- Serve as the D365 central point of coordination for nationwide customer payment information and distribution.
- Accurately input invoice data (e.g. vendor information, amounts, GL coding, receiving information, and payment terms) into the system.
- Verify invoices against receiving documents.
- Ensure all invoices are processed and scheduled for payment in accordance with due dates.
- Prioritize invoices according to cash discount potentials and payment terms.
- Review and reverse accruals in subsequent periods upon receipt of invoices.
- Monitor accounts to ensure payments are up to date and resolve past-due issues.
- Maintain organized and audit-ready documentation for all transactions.
- Support continuous improvement initiatives in AP processes and systems.
- Ensure all expenses comply with company policies and maintain proper documentation for audit purposes.
- Investigate and resolve discrepancies with sales representatives and supporting branch teams, including retrieving EDI related information.
- Retrieve POD documentation from 3PL provider portals.
- Perform daily bank reconciliation between cash receipts and amounts applied by branches for nationwide customers to ensure completeness and accuracy.
- Monitor unapplied or missed transactions and ensure all payments are properly applied by month end.
- Support branches in processing deductions by nationwide customers efficiently including gathering backup and facilitating resolution.
- Build and maintain strong working relationships with branch teams to ensure smooth AR operations, primarily for nationwide customers.
- Identify process gaps and support continuous improvement initiatives aimed at strengthening AR processes and performance.
- Leverage D365 and new technologies to identify process gaps and strengthen AR performance.
- Complete special projects as assigned.
- Perform other related duties.
Job Requirements:
- Extensive experience in D365 or an equivalent enterprise ERP system is mandatory.
- Intermediate Excel skills, specifically Pivot Tables and VLOOKUPs.
- A solid understanding of the full AR cycle and accrual accounting entries.
- Proven ability to meet tight month-end deadlines while managing high-volume transactions.
- Strong communication skills to work with nationwide sales teams and branch AR staff.
- Experience with Power BI for advanced data reporting and analysis preferred.
- A proactive problem-solver with a focus on continuous improvement and automation.
- Critical and analytical thinking skills required.
- Strong attention to detail.
- Dependable work ethic.
- Team-oriented with the ability to collaborate across departments.
