Administrative Assistant ‐ Administrative

A Real Estate Company in Los Angeles, CA is looking for an Administrative Assistant ‐ Administrative

• Serve as the primary point of contact for the Company for general incoming inquiries by phone or by email or in person.
• Maintain clean office and kitchen inventories and order materials and supplies.
• Maintain conference room schedule and ensure that conference rooms are well maintained.
• Greet guests and visitors upon arrival at the office and assist them with any requests or needs.
• Manage the Company’s property and office facilities, including communicating with landlord and vendors.
• Support the office manager and coordinate the Company meetings and events.
• Support the office manager with business travel arrangements such as air, hotel, transportation, limousine, restaurant, and event booking
• Help other employees with various tasks, as needed, (i.e., collecting and gathering information).
• Handle any office administrative and executive work-related payables and expenses, including timely processing of all expense reimbursements.
• Maintain and update data and files, especially the company office asset list (supplies, keys, furniture, equipment, etc.).
• Assist Office Manager and Accounting Department with invoice payments, as needed.
• Other general tasks as required

-System and IT Support

• Serve as a primary contact person for the system and IT helpdesk support within the company for troubleshooting and escalating issues to Third-Party IT Vendors.
• With a high sense of urgency, understand and analyze issues promptly and coordinate troubleshooting.
• Renew and maintain up-to-date computer and network security systems for the entire organization.
• Perform routine maintenance of the office computers and telephones periodically.
• Initiate and complete employee onboarding/offboarding IT access and set-ups of all peripherals, working with Third-Party IT vendors.
• Maintain confidential data and information within the department.

 Requirements

• Associate degree (A.A.) from a two-year college or university; or equivalent combination of education and experience.
• Minimum 3+ years of office administration at a corporate level of environment.
• IT-related assistance or support including any other system experience.
• Excellent written and verbal communication skills in English and Excel.
• Versatile ability as an office generalist and working independently and being proactive.
• Excellent time management skills and the ability to prioritize work.
• High proficiency in the use of technology, especially office computers, software, system, and equipment.